Cultus lake park board

CULTUS LAKE PARK BOARD
Minutes of the Cultus Lake Park Board Meeting at the Cultus Lake Park Board Office on Wednesday, February 9, 2005 at 7:00 PM
Present: Commissioner Sanborn, Chair
Commissioner Geary Commissioner Meredith Treasurer Bennett Recording Secretary Lawrie Absent: Commissioner Enns
__________________________________________________________________________________
1. CALL TO ORDER
2. APPROVAL OF AGENDA

A) Agenda of the Wednesday, February 9, 2005 Cultus Lake Park Board meeting.
(142-05) MOTION
“That the Agenda for the February 9, 2005 Cultus Lake Park Board meeting be approved, as amended.”
Amendments to the February 9, 2005 Agenda:

• Under ‘Correspondence’
Request to hold Running Event – Clarence Wiens (Vedder Running Club).
• Under ‘New Business’

Add 12 C):
Appointment of Returning Officer.
Add 12 D):
Proposed Subdivision of Residential Lot - Patty Mason (309 2nd Avenue).
Add 12 E):
Appointment of Manager/Chief Administrative Officer (CAO).
Add 12 F):
Chairs Stored in Public Works Yard - Discussion.
Add 12 G):
Bylaw Enforcement Officer - Discussion.
Add 12 H):
Northwest Hardwoods - Discussion.
• Under ‘Reports by Commissioners’

Add 14 A):
Main Beach Walk-About - Discussion.
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4. ADOPTION OF BOARD MINUTES

A) Minutes of the Wednesday, January 26, 2005 Cultus Lake Park Board meeting.
(143-05) MOTION
“That the Minutes of the Wednesday, January 26, 2005 meeting be approved, as corrected.” Corrections to the January 26, 2005 Minutes:
9 B) - Motion (135-05) was not carried.
Direction: Provide Commissioners with a summary of the comments and concerns from the
January 26, 2005 Public Hearing on the proposed amendments to the Park Use Plan.
5. BUSINESS ARISING FROM THE BOARD MINUTES

A) Offer to Lease Space at Plaza (Mediterranean Restaurant) - Najib Abunnadi/Nadi Rentals Ltd. – Follow up to 2005-01-26 Motion No. 136-05.
(144-05) MOTION
“That the offer to lease plaza space for a Mediterranean Restaurant be referred to the Planning and Public Works Advisory Committee.” B) Quarry Permit, Amendment issued to Kirkness Pacific Holdings Ltd. – F.W. Hermann, Chief Inspector of Mines (BC Ministry of Energy and Mines).
(145-05) MOTION
“That amended Quarry Permit No. Q-7-76 (issued on June 28, 2004 to Kirkness Pacific Holdings Ltd. for work located at the Parmenter Road Quarry in Cultus Lake) be received and filed.”
(146-05) MOTION
“That a letter be sent to the BC Ministry of Energy and Mines acknowledging receipt of amended Quarry Permit No. Q-7-76, and reiterating that the Cultus Lake Park Board remains opposed to this permit for various reasons such as water licensing issues and a lack of enforcement regarding hours of operation, tonnage, trucks not being tarped, etc.” Direction: Commissioner Geary to prepare the letter to F.W. Hermann, Chief Inspector of Mines
(BC Ministry of Energy and Mines) - re: Motion 146-05.
6. ADOPTION OF COMMITTEE AND COMMISSION MINUTES - Nil

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7. BUSINESS ARISING FROM THE COMMITTEE AND COMMISSION MINUTES - Nil
8. FINANCE - Nil
9. CORRESPONDENCE

A) Tree Removal Application (Complaint) – Jeremy & Laura Watson (228 W Lakeshore Drive).
(147-05) MOTION
“That the Cultus Lake Park Board retain $50.00 to replace the tree, which was removed from 228W Lakeshore Drive, and that a letter be sent to Jeremy and Laura Watson explaining the Tree Policy.” B) Watershed-based Fish Sustainability Planning Program – Hugh Sloan, Director of Planning (148-05) MOTION
“That a letter be sent to Hugh Sloan (Fraser Valley Regional District) offering the Board’s full support regarding watershed-based planning. Direction: Commissioner Bede, Vice-Chair, to prepare the letter to Hugh Sloan, Director of
Planning (Fraser Valley Regional District) - re: Motion 148-05.
C) Boundary Extension & Industrial Zoning on Vedder Mountain – Paul & Maria Adamic (170 1st Avenue). Correspondence sent to City of Chilliwack and copied to the Cultus Lake Park Board.

(149-05) MOTION
“That the January 26, 2005 correspondence from Paul and Maria Adamic to the City of Chilliwack (copied to the Cultus Lake Park Board) be received and filed.” D) Independent Power Project Development in the SLRD – Paul R. Edgington, Administrator (Squamish-Lillooet Regional District). Referenced policy paper is available at the office.
(150-05) MOTION
“That the Independent Power Project policy paper (Squamish-Lillooet Regional District) be received for information.” E) Exercise Quarrel Jump 2004 – W.G. Acheson, Major, Commanding Officer (6 Field Engineer (151-05) MOTION
“That the January 22, 2005 correspondence from W.G. Acheson (6 Field Engineer Squadron) be received and filed, and that a letter be sent advising Mr. Acheson to contact our CAO when they are ready to plan their next event. Page 3 of 8 G:\0550 Board - Meetings\0550-60 - Minutes - Board Meetings\2005\Minutes_Feb_09_05.doc CORRESPONDENCE continued…

F) Local Media Excerpts to January 31, 2005 – Fraser Valley Treaty Advisory Committee.

(152-05) MOTION
“That the Fraser Valley Treaty Advisory Committee’s Local Media Excerpts to January 31, 2005 be received and filed.” G) Sand Cleaner (Recommendation) – Gary Senft (122 1st Avenue).
(153-05) MOTION
“That the January 31, 2005 correspondence from Gary Senft be received and filed.” H) Request to hold Running Event – Clarence Wiens (Vedder Running Club)
(154-05) MOTION
“That approval be given to the Vedder Running Club to use Cultus Lake Park facilities for their running event on June 19, 2005, subject to the Board being provided with the required permits and insurance waiver.” 10. LEASE TRANSFERS, AGREEMENTS FOR SALE AND TWELVE MONTH OCCUPANY

A) 648 Mountain View Drive – Re: Transfer to Lender / File Mortgage. (155-05) MOTION
“That item 10(A), regarding 648 Mountain View Drive, be approved.”
11. BYLAWS

A) Park Use Plan Bylaw No. 3 - Amendment No. 1 - 2004 – 3rd & 4th Readings (Adoption).
(156-05) MOTION
“That the proposed Park Use Plan Bylaw amendments be given 3rd Reading.”
(157-05) MOTION
“That the proposed Park Use Plan Bylaw amendments be adopted.” Commissioner Geary OPPOSED
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12. NEW BUSINESS
A) Offer to Lease/Business Plan for ‘Zest Fruits & Vegetables’ – Dursun and Omur Aydin. (158-05) MOTION
“That the offer to lease plaza space for a Fruits and Vegetables Store be referred to the Planning and Public Works Advisory Committee.”
B) Proposal for Hotdog Stand – Lori Weber and Haley Zaharia, Owners/Operators of Haley-Doo’s
(159-05) MOTION
“That the Cultus Lake Park Board reject a proposal to operate a Hotdog Stand at Main Beach for the summer of 2005.” Commissioner Meredith OPPOSED

(160-05) MOTION
“That Lorna MacLaren be appointed as Returning Officer for the November 2005 elections.” D) Proposed Subdivision of Residential Lot - Patty Mason (309 2nd Avenue).
(161-05) MOTION
“That the proposal to subdivide 309-2nd Avenue be approved, subject to the leaseholder following proper policy in regards to ownership of more than one property.” E) Appointment of Manager/Chief Administrative Officer (CAO).
(162-05) MOTION
“That Colleen Bawn be appointed as the Cultus Lake Park Board Manager/Chief Administrative Officer.”
Commissioner Sanborn, Chair, announced that Colleen Bawn of Campbell River has accepted
the position of Manager/Chief Administrative Officer and will start on February 28, 2005.


(163-05) MOTION
“That the Cultus Lake Park Board donate the community hall chairs, in their current condition, to the Cultus Lake Community School.” Page 5 of 8 G:\0550 Board - Meetings\0550-60 - Minutes - Board Meetings\2005\Minutes_Feb_09_05.doc
NEW BUSINESS continued…

(164-05) MOTION
“That the Bylaw Enforcement Officer be given authorization to send letters to bylaw violators, and that a template letter be drafted.” Direction: The Bylaw Enforcement Officer to deliver letters to leaseholders who have left leaves
and debris in lanes, as per Motion 164-05, and to further follow-up with a report to the Board.

Direction: The Bylaw Enforcement Officer to lock parking lot gates on his weekend shifts, and
make a recommendation to the Board regarding a solution to locking these gates during the week.
(165-05) MOTION
“That a letter be sent to Northwest Hardwoods advising them that the Cultus Lake Park Board is opposed to them logging near our watershed in areas 17-4, 17-3 and 17-2.” Direction: Commissioner Bede, Vice-Chair, to prepare the letter to Ron Manke, Area Manager
(Northwest Hardwoods) - re: Motion 165-05.


13. REPORTS BY STAFF - Nil

14. REPORTS BY COMMISSIONERS

(166-05) MOTION
“That three (3) areas be officially marked on the Main Beach Development Plan for a skateboard park, volleyball court and horseshoe pit.” Direction: Look into safety/liability concerns with respect to horseshoe pits.

15. COMMUNITY ASSOCIATION
Barry Cornfield advised the Board that the community newsletter would be going out shortly. Page 6 of 8 G:\0550 Board - Meetings\0550-60 - Minutes - Board Meetings\2005\Minutes_Feb_09_05.doc
16. PUBLIC QUESTION PERIOD FOR ITEMS RELEVENT TO THE AGENDA

• The Bylaw Enforcement Officer should be locking gates - need to establish a closing time. • Asked if the sound system for the boardroom would be installed by the time the new manager Commissioner Sanborn, Chair, advised that the sound system would be installed soon.
• Wanted to know much rent would be lost if a hotel replaced campsites in Sunnyside Campground. Mr. Ruttan figured approximately $76,000.00 to 120,000.00 would be lost. • Is not in favour of a horseshoe pit at Main Beach – too dangerous. • Heard a rumor that Beach Buoy is now being rented out to someone other than the owner/resident. He believes the original rental agreement was for $400.00 a year, but should be more for the public frontage. Chris Steunenberg of the Cultus Lake Water Park • Happy that the Board is fairly unified with wanting to encourage development in Cultus Lake through the Park Use Plan Bylaw amendments. • Wanted to know if there was any written documentation on the dumpsite (i.e. • Wanted to know if the lawn area, as well as the treed area, for the potential Water Park Commissioner Sanborn, Chair, advised that documentation on the dumpsite is available at
the Park office.
Commissioner Geary clarified that some members of the community felt that the green
space was an accessible green space, and that any green space that is included within the
Water Park expansion would not be accessible to the general public.
• Advised the Board that the Tree Policy worked in his favour and is very reasonable – he paid $200.00 and had 5 trees removed (saved $50.00). Suggested that the Board consider a flat/non-refundable fee. Page 7 of 8 G:\0550 Board - Meetings\0550-60 - Minutes - Board Meetings\2005\Minutes_Feb_09_05.doc 17. RESOLUTION TO PROCEED IN CAMERA (as appropriate)
18. ADJOURNMENT
(167-05) MOTION
“That the February 9, 2005 Cultus Lake Park Board meeting be adjourned.” THE MEETING ADJOURNED
The Cultus Lake Park Board approved these Minutes on February 23, 2005 – Re: Motion 169-05.

________________________________________ ________________________________________
CHAIR
MANAGER/CAO
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